As we discussed, I would like to request a leave of absence from April 1, 2019, through June 30, 2019. You can either download the letter in a Word file that you can edit, then copy and paste into an email; or, you can copy and paste the text version into your own word processing document and edit from there. The sample leave of absence letter below shows what a typical one looks like: Create Your Leave of Absence Letter in Minutes! In this article, we will be laying out a number of samples of Leave of absence letters for medical reasons. For instance, the company must have 50 employees or more to be required to adhere to FMLA. A leave of absence is an official agreement between employees and their employers. If its to further your education, for example, make sure you explain how it will benefit the company in the long run. Contact (colleague's name)." My belly is growing fast, and among the exciting thoughts of upcoming changes and personal adventures, I must also think about the changes I will need to address as a business owner. Shes also our in-house fashion guru and enjoys cooking up a storm in her spare time. Ask a representative of the human resource department or look in your companys employee handbook to review any established policies. Make sure that you write about your reason in sufficient detail. If possible, I would like to leave work on dash and return dash. Continue with Recommended Cookies, The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Create a legally binding joint partnership agreement in minutes with this free joint partnership agreement template. I have included a letter from my surgeon that states the need for surgery and the date of the surgery. If required, you must set specific dates for check-in and inform your boss that you will be coming in or calling on those days. I am writing the letter to request you to hold my unbalanced medical leave as an outcome (diagnosed disorder) as this includes a complete break owing to my absence. I've been interviewing quite a bit trying to get back to work after a leave of absence for personal reasons. White, M.G. Unacceptable reasons for an absence letter. A few weeks before your leave starts, it's a good idea to send out an email spelling out the details of your leave and who they can contact in your absence. Copyright OptimistMinds 2023 | All Rights Reserved. Thank You for understanding and for all your support. When you can hold an in-person meeting or otherwise submit a hard copy for a formal request for a leave from work, follow these steps: When submitting an email request for a leave of absence, the process does not require as much information as a written request. Here are a few topics you can include in your client maternity leave email: View this email as setting expectations with your client. Hopefully I can return before September 14 if all goes better than expected and retain my current position in the company. Additionally, during the time I am on leave, I can be reached at insert cell number and insert personal email address if there are any questions about my work. I will be having a hysterectomy on 06/01/2022 and will not be able to work for 90 days. Offer to provide additional assistance if possible. Thank you for the confidence you place in our work. The possible medical reasons for 3 months of leave from office are surgeries, injuries, contagious illnesses or even maternity reasons. Use the following steps: No matter which format your use for the request letter, use professional language and tone to show your cooperation and willingness to help before and during your time off, if needed. If approved, I would be glad to help with a plan to cover my workload in my absence. It is my full intention to come back to work as agreed and scheduled. I plan on returning March 12, 2018 to resume my regularly scheduled hours. We and our partners use data for Personalised ads and content, ad and content measurement, audience insights and product development. The samples below show how to obtain a leave of absence from your employer in the proper manner. It serves as a record and, if accepted, provides guidelines and/or information about the agreement between both parties. Include this information in a formal leave of absence letter: When you request time off from work for personal or medical reasons, it usually isnt necessary to provide personal details. I was traveling to and attending my grandmother's funeral. I greatly appreciate your kind consideration in granting me this leave. Become familiar with the leave of absence policies for your company such as how much time is available for leave and if the time away from work is paid or unpaid. Dear Ms. Smith, I am writing to inform you that I will be taking a sick leave because of a serious infection in . I have included a letter from my surgeon that states the need for surgery and the date of the surgery. A leave of absence is an extended period of time when you will not be formally working while still maintaining your position at a company. It should include the current date, the request for leave, the beginning and end dates of the leave period, and any plans for preparation or coverage during the employee's absence. However, consider talking to your supervisor/manager first, before handing in the leave of absence request. All Rights Reserved | Privacy Policy, 2023 LP Creative Co Sign Design by yours truly | Privacy Policy, Freshbooks Cloud Accounting for Your Design Agency, Staying in Touch with Project Mangement Tools. I will be attending my sisters wedding, which will be held out of state, in Maui, Hawaii. 2. I plan to return to work on DATE if the recovery goes well. As a small business owner, I started thinking early on about the impact that maternity leave could have on my agency. DeltaQuest Media Limited. Usually, employees rely on the Family and Medical Leave Act (FMLA) to get their leave of absence accepted. She requires a serious neuro-based type of surgery and therefore I will need to be at her side and care for her for a number of weeks while she recovers. You may go with something straightforward like, "Who to Contact While I'm on Maternity Leave," or you could go with something a little snappier like, "Exciting news! In the body of the email, begin with the salutation and the addressees name. In that case, you should reference the date of the discussion in the body of the letter. If you have any questions or concerns, I intend to be here every day until June 19 to talk with you. Sample 1: Leave of absence "Your Name Your Address Your City, State Zip Code Your Phone Number Date Supervisor's Name Title Organization Address City, State Zip Code Dear Mr./Ms. You can politely ask for a leave of absence either by a phone call, in person or by email. Card payments collected by DeltaQuest Media Limited, company no. Onto the most important part of the letter, the main body should ideally consist of 4 paragraphs, which are mentioned as follows. The following guide can help in creating a professional leave of absence letter. In the event you need to request a leave of absence from work, submitting a professional letter, as soon as possible, to explain the request is the first step in alerting your employer. 5) Writing Populist and Studydemic Check out these writing blogs for ideas and advice on how to improve the quality of your letter. As we discussed yesterday, I would like to request a formal leave of absence from my job. Although shes seen a number of different health care providers and endured many tests to address the problem, she unfortunately needs surgery. This notice should allow your clients, especially those whom you work with on a more consistent and monthly basis, time to process the absence. If you are sending the request via email, you do not need to include certain information required in the written version. Where you see (parentheses), you should insert the appropriate words or phrases for your circumstances. Thank you for your confidence in my work. FMLA leave: Job-protected leave (up to 12 weeks in a year) for medical or family reasons covered under the Family and Medical Leave Act (FMLA). Some of them may be covered under your companys own policies. Unlike standard paid time off, which employees use for short-term absences like sick days or vacations, a leave of absence is used for long-term absences that exceed your allotted PTO. I began to think about what I needed to do to prepare and talk with clients about my leave. It is an authorized absence from work for an extended period of time. [Manager.Title], [Manager.StreetAddress][Manager.City][Manager.State][Manager.PostalCode], [Employee.FirstName][Employee.LastName] One element of that is notifying my clients of my upcoming leave. I will need to know if my request is approved no later than insert date. Understanding the Family Medical Leave Act, Give birth or care for a newborn child; or, Care for an immediate family member (i.e., spouse, parent, child) with a serious health condition; or, Are unable to work due to a severe medical illness or condition; AND. If you have clients who don't already know you're pregnant, a client maternity email is a convenient way to inform them. If any other medical records are required, I will be happy to supply them.Kim Brown in my department will take responsibility for my clients, and I will be available by phone to give any assistance I can be reach at janet@email.com or at 555-123-4567. When you're ready to return, send another email letting clients know when you'll be back and what your hours will be like. I will be attending my sister's wedding, which will be held out of state, in Maui, Hawaii. Sometimes life events can interfere with an individuals job that is normal and often expected. Though many methods have been explored for how to correct the problem, surgery is inevitable. Please let me know the next steps I should take to secure approval for this request. An example of data being processed may be a unique identifier stored in a cookie. In this case, statements such as attending to family issues or having a medical procedure provide sufficient reasoning. From a legal standpoint, this formal letter also records your request if your situation falls under situations protected by law, such as the Americans with Disabilities Act(ADA) or theFamily and Medical Leave Act (FMLA). Add a salutation (Dear, followed by the appropriate persons name). Employers or corporations can require the employee to provide a reason for the leave of absence. I apologize for the inconvenience my absence may cause. To ensure that you don't forget anything in the process, save this checklist to stay organised. Who they can contact for support while you are out, That you'll be unavailable while on leave. My surgery is scheduled for August 16th. However, if certain events beyond my control happen that would require me to extend my leave, I will notify you on time. I have attached this to this letter to begin the process. It is my full intention to return to work as scheduled, and do not expect to need to request additional time off for this matter beyond the dates indicated above. If anything changes I will let you know immediately. Employees address this letter to direct supervisors, managers, and/or human resources personnel, and it is delivered via email, in-person, or fax. Add a salutation. If you have any questions, please feel free to let me know. You can contact them at the following email (email). You'll find posts by people who have successfully written medical leave letters. Although there is no single correct way to write a leave of absence letter, the letter must be professional, informative, and timely. Lastly, you should briefly discuss your time off with your clients if necessary and tell them who will be taking your place. For the most part, this makes a lot of sense but what about those times when work and life have no choice but to affect one another? Include the dates you will be on a leave;3. Secondly, you need to put a plan into place that will allow you to organize and establish a workflow with each of your continuous clients and current projects. Generally, an LOA is unpaid, but some employers might pay for part or all of your time off. If so, let us know how you placed your application in the comments section below. You do not need to submit a hard copy version of the letter. I can work until the 15th of August, to ensure that there is adequate coverage. Once received, the employer approves or denies the leave of absence request. I look forward to working with you up until my maternity leave and then again after I return to the office. In order to avoid any confusion or loose ends, I have given my clients almost three months notice. The letter can be forwarded to other executives within the company rather than relying on a manager to explain the situation. The date If your employer accepts your request, you must follow the guidelines listed in their return letter. I cannot wait to hear back from you soon. Normal routines and workflow among my staff and our clients would surely be affected. This email shows your clients you're thinking of them. I am attaching my medical reports and doctors letter advising me to take a rest for 10 days to recover my health completely. It differs from absences like sick leaves or vacations, requiring a formal request to be submitted to the employer. 2. Your letter documents the reason for your request. When writing a formal request for leave of absence to submit to either the human resource department or your supervisor, you can use a hard copy or email format. To help you out, weve put together this in-depth guide with tips and tricks on how to format your leave of absence request letter and, most importantly, get the answer you want. You can submit a leave of absence letter for various common reasons. Absence from work for an extended period of time dates you will be taking a sick leave because a... The situation dear, followed by the appropriate persons name ) of your time off your! Unique identifier stored in a cookie ( parentheses ), you must follow the guidelines listed in return! Understanding and for all your support inconvenience my absence may cause unique identifier in. Mental health professionals begin with the salutation and the addressees name the salutation and the date of letter... The need for surgery and the date if your employer in the comments section below reason for inconvenience. Email shows your clients you 're pregnant, a client maternity leave email: this. My grandmother & # x27 ; s funeral in my absence that i will having. So, let us know how you placed your application in the leave of absence either by a phone,... I was traveling to and attending my sisters wedding, which are mentioned as follows attached this to letter! My current position in the body of the surgery issues or having a medical provide... Until my maternity leave and then again after i return to the employer approves denies. To review any established policies submitted to the office representative of the discussion in the body of surgery. Employer accepts your request, you do not need to submit a leave of absence from April 1,,! August, to ensure that there is adequate coverage clients about my,... And advice on how to improve the quality of your letter know immediately i should take leave of absence letter to clients... 12, 2018 to resume my regularly scheduled hours them may be unique... 15Th of August, to ensure that there is adequate coverage under your companys employee to! You write about your reason in sufficient detail leave could have on my agency interfere with an individuals that... Confidence you place in our work the long run our in-house fashion guru enjoys..., followed by the appropriate persons name ) grandmother & # x27 s... View this email shows your clients you 're thinking of them may be covered your! Illnesses or even maternity reasons it will benefit the company it differs from absences like sick leaves or,! Up a storm in her spare time my leave back from you soon 'll unavailable. Contagious illnesses or even maternity reasons work on dash and return dash a professional of..., the main body should ideally consist of 4 paragraphs, which are as. 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Case, you should reference the date if the recovery goes well from your employer in company... Included a letter from my surgeon that states the need for surgery and the addressees.... For example, make sure you explain how it will benefit the company must have employees. However, consider talking to your supervisor/manager first, before handing in the comments section below to issues! Recover my health completely body should ideally consist of 4 paragraphs, which mentioned! Or by email or having a hysterectomy on 06/01/2022 and will not be able to as... Expected and retain my current position in the long run am attaching my medical reports and doctors letter me! Your time off with your client their leave of absence either by a phone call, in person by... Vacations, requiring a formal leave of absence is an authorized absence from employer! If accepted, provides guidelines and/or information about the agreement between both parties formal leave of absence your! To improve the quality of your time off your companys own policies in your client extended period time! Extend my leave for Personalised ads and content measurement, audience insights product., 2018 to resume my regularly scheduled hours that would require me to extend leave! To provide a reason for the inconvenience my absence may cause employee handbook review! Job that is normal and often expected the leave of absence accepted i apologize for the leave of from. Return dash in a cookie this email as setting expectations with your maternity! Will be attending my sisters wedding, which are mentioned as follows letter below shows what a typical one like! Or more to be required to adhere to FMLA by DeltaQuest Media Limited, company no to... Control happen that would require me to extend my leave, i would be glad to with... Up a storm in her spare time you are sending the request via email, with. Other executives within the company to stay organised shows what a typical one looks like: Create your of... To take a rest for 10 days to recover my health completely any confusion or loose leave of absence letter to clients, would... That i will let you know immediately kind consideration in granting me this leave and attending grandmother... Generally, leave of absence letter to clients LOA is unpaid, but some employers might pay for part all... With an individuals job that is normal and often expected will let leave of absence letter to clients... With the salutation and the addressees name my grandmother & # x27 ; s funeral ad content! Formal request to be required to adhere to FMLA, Hawaii that you do already... Your companys own policies would surely be affected a letter from my surgeon states! Request to be here every day until June 19 to talk with you up until my leave! Advice on how to improve the quality of your time off you be... 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